The link provided is for Outlook 2002; I have Outlook 2007 and do not see the
Propagation option referred to. I'm also using Windows Vista Premium, if
that makes a difference. I appreciate your response. I am just now back to
my computer, but need to make labels within the next day or two. Thanks,
Leslie
--
Leslie
"Russ Valentine [MVP-Outlook]" wrote:
> I already did. Can you not click on the link I provided?
> --
> Russ Valentine
> [MVP-Outlook]
> "Leslie"
discussions.microsoft.com> wrote in message
> news:7B907A3A-6EEB-4615-9E88-384E3FE3CBCA@microsoft.com...>> Sorry, I don't know what "propagate the labels" means; I cannot find the
>> documentation. Can you help? Thanks, Leslie
>>
>> --
>> Leslie
>>
>>
>> "Russ Valentine [MVP-Outlook]" wrote:
>>
>>> Did you forget to propagate the labels? It is a required and well
>>> documented
>>> step when using a mail merge to create labels.
>>>
http://support.microsoft.com/?kbid=284401
>>> --
>>> Russ Valentine
>>> [MVP-Outlook]
>>> "Leslie"
discussions.microsoft.com> wrote in message
>>> news:E3F6FC73-7C53-4DB0-A87E-52BC5BA31E01@microsoft.com...>>>> And, when I do a "print preview", the screen only shows the one name in
>>>> the
>>>> box #1; all other 29 are blank. Can you help?
>>>> Thanks,
>>>> --
>>>> Leslie
>>>>
>>>>
>>>> "Leslie" wrote:
>>>>
>>>>> Judy,
>>>>> When I preview results, I can individually see each recipient in the
>>>>> upper
>>>>> left box (label#1). The other 29 boxes are blank. I can hit the
>>>>> forward
>>>>> and
>>>>> backward arrows to see each individual with address in the category,
>>>>> but
>>>>> nothing appears in any of the 29 other boxes.
>>>>> Thank you,
>>>>> Leslie
>>>>>
>>>>> --
>>>>> Leslie
>>>>>
>>>>>
>>>>> "Judy Gleeson (MVP Outlook)" wrote:
>>>>>
>>>>>>> Judy, I did not have Word open. It opened automatically. I'll
>>>>>>> start
>>>>>>> again.
>>>>>>> Word is closed.
>>>>>>> Highlight records from Outlook Category.
>>>>>>> Tools, Mail Merge, Mailing Labels, "OK"
>>>>>>> Outlook created a mail merge document (Word) and prepared your
>>>>>>> contact
>>>>>>> data
>>>>>>> for you. To complete the setup for Mailing Labels, press the
>>>>>>> "Setup"
>>>>>>> button
>>>>>>> in section 1 of the MailMerge helper dialog. Hit "OK".
>>>>>>> Label Options: Product number 5160. Hit "OK".
>>>>>>> This brings me to the Word Doc.
>>>>>>> Hit Edit Recipient List on the ribbon. It brings up the correct
>>>>>>> list
>>>>>>> from
>>>>>>> my category!!!
>>>>>>> Hit "OK"
>>>>>>> Then the Word Doc has a blank box in the upper left box (1st
>>>>>>> label).
>>>>>>> The
>>>>>>> remaining 29 boxes contain the words "NextRecord".
>>>>>>> Click on "Address Block" in the ribbon of the Word Doc. It shows
>>>>>>> the
>>>>>>> correct name and format for the 1st individual in my category
>>>>>>> list!
>>>>>>> Hit "OK".
>>>>>>> Brings me back to the Word Doc, and the upper left label has the
>>>>>>> words
>>>>>>> "AddressBlock" in it. The remaining 29 labels have "NextRecord".
>>>>>>> How do
>>>>>>> I
>>>>>>> get the Contacts to populate in the 30 labels of the Word doc?
>>>>>>> Thanks for your help and patience.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Leslie
>>>>>>>
>>>>>>>
>>>>>>> "Leslie" wrote:
>>>>>>>
>>>>>>>> Some of the steps I've taken:
>>>>>>>> Mail Merge contacts: only selected contacts
>>>>>>>> Document file: New document
>>>>>>>> Merge Options: Merge to: Mailing labels
>>>>>>>> Initializing Word Doc
>>>>>>>> Word: Click Setup button in Section 1 of the mailmerge helper
>>>>>>>> dialog
>>>>>>>> 1: Main document: Create Mailing Labels
>>>>>>>> Setup: 5160
>>>>>>>> 2: Date Source: Options are: Create Data Source, Open Data
>>>>>>>> Source,
>>>>>>>> Use
>>>>>>>> Address Book, Header Options (I've tried to use all of these
>>>>>>>> choices) In
>>>>>>>> Header Options I removed all fields except FirstName, LastName,
>>>>>>>> Address1,
>>>>>>>> City, State, Zip. When I tried to Create Data Source??? Open
>>>>>>>> Data
>>>>>>>> Source???? Use Address Book - didn't bring up my Contacts
>>>>>>>> Category
>>>>>>>> that
>>>>>>>> I'd
>>>>>>>> highlighted.
>>>>>>>> 3: Merge the data with the document: Merge (is grayed); Query
>>>>>>>> Options
>>>>>>>> button
>>>>>>>> So, it appears #2 and #3 is where I'm stumped.
>>>>>>>> Thank you very much.
>>>>>>>>
>>>>>>>> --
>>>>>>>> Leslie
>>>>>>>>
>>>>>>>>
>>>>>>>> "Leslie" wrote:
>>>>>>>>
>>>>>>>>> I'm still confused. I can't get the fields to download into
>>>>>>>>> the
>>>>>>>>> word
>>>>>>>>> doc
>>>>>>>>> template. Sorry. I'm using Outlook 2007.
>>>>>>>>> --
>>>>>>>>> Leslie
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> "Judy Gleeson (MVP Outlook)" wrote:
>>>>>>>>>
>>>>>>>>>> Close Word, open Outlook
>>>>>>>>>> Highlight the Contacts as you described
>>>>>>>>>> Tools
>>>>>>>>>> Mailmerge
>>>>>>>>>> To labels
>>>>>>>>>> I think you'll kbnow what to do from there - set the type of
>>>>>>>>>> label
>>>>>>>>>> etc.
>>>>>>>>>>
>>>>>>>>>> Regards
>>>>>>>>>>
>>>>>>>>>> Judy Gleeson
>>>>>>>>>> MVP Outlook
>>>>>>>>>>
>>>>>>>>>> If you have 2 minutes I would appreciate some feedback
>>>>>>>>>> through
>>>>>>>>>> this
>>>>>>>>>> survey
>>>>>>>>>> link.
>>>>>>>>>>
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
www.judygleeson.com
>>>>>>>>>>
www.deskdoctors.com
>>>>>>>>>> Want to be more productive? Outlook 2003 user? Read "7
>>>>>>>>>> settings
>>>>>>>>>> all
>>>>>>>>>> Outlook
>>>>>>>>>> 2003 users should change" at
www.pragmatix.com.au
>>>>>>>>>>
>>>>>>>>>> SOON!
>>>>>>>>>> launching in August 2008:
>>>>>>>>>>
www.executiveassistantsonline.com
>>>>>>>>>>
>>>>>>>>>> ..
>>>>>>>>>> "Leslie"
discussions.microsoft.com> wrote in message
>>>>>>>>>> news:45476797-33E9-4570-94E3-5FF429D65ADC@microsoft.com...>>>>>>>>>>> I'm confused on how to import the individuals from a
>>>>>>>>>>> specific
>>>>>>>>>>> category
>>>>>>>>>>> into
>>>>>>>>>>> mailing labels. What I've done so far: Highlighted the
>>>>>>>>>>> list
>>>>>>>>>>> from
>>>>>>>>>>> a
>>>>>>>>>>> specific
>>>>>>>>>>> category. I'm using Avery mailing labels and formed a
>>>>>>>>>>> template
>>>>>>>>>>> that says
>>>>>>>>>>> "New Record" for each of the labels. In Outlook, I clicked
>>>>>>>>>>> on
>>>>>>>>>>> Mail
>>>>>>>>>>> Merge
>>>>>>>>>>> and
>>>>>>>>>>> specified the Avery label 5160. In the "address block", I
>>>>>>>>>>> determined the
>>>>>>>>>>> fields needed; i.e. first name, last name, 1st address,
>>>>>>>>>>> city,
>>>>>>>>>>> state, etc.
>>>>>>>>>>> I
>>>>>>>>>>> cannot figure out how to get the individuals I highlighted
>>>>>>>>>>> in
>>>>>>>>>>> a
>>>>>>>>>>> specific
>>>>>>>>>>> Outlook Category into the Word doc template. I hope this
>>>>>>>>>>> is
>>>>>>>>>>> clear.
>>>>>>>>>>> Thank
>>>>>>>>>>> you,
>>>>>>>>>>> --
>>>>>>>>>>> Leslie
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>
>
