> Sorry, I don't know what "propagate the labels" means; I cannot find the
> documentation. Can you help? Thanks, Leslie
>
> --
> Leslie
>
>
> "Russ Valentine [MVP-Outlook]" wrote:
>

>> Did you forget to propagate the labels? It is a required and well
>> documented
>> step when using a mail merge to create labels.
>> http://support.microsoft.com/?kbid=284401
>> --
>> Russ Valentine
>> [MVP-Outlook]
>> "Leslie" discussions.microsoft.com> wrote in message
>> news:E3F6FC73-7C53-4DB0-A87E-52BC5BA31E01@microsoft.com...

>>> And, when I do a "print preview", the screen only shows the one name in
>>> the
>>> box #1; all other 29 are blank. Can you help?
>>> Thanks,
>>> --
>>> Leslie
>>>
>>>
>>> "Leslie" wrote:
>>>

>>>> Judy,
>>>> When I preview results, I can individually see each recipient in the
>>>> upper
>>>> left box (label#1). The other 29 boxes are blank. I can hit the
>>>> forward
>>>> and
>>>> backward arrows to see each individual with address in the category,
>>>> but
>>>> nothing appears in any of the 29 other boxes.
>>>> Thank you,
>>>> Leslie
>>>>
>>>> --
>>>> Leslie
>>>>
>>>>
>>>> "Judy Gleeson (MVP Outlook)" wrote:
>>>>

>>>>> Press the button to view the records. In 2007 it is Preview results.
>>>>>
>>>>> Do you get to see all the records? If not, what do you see now?
>>>>>
>>>>> Regards
>>>>>
>>>>> Judy Gleeson
>>>>> MVP Outlook
>>>>>
>>>>> If you have 2 minutes I would appreciate some feedback through this
>>>>> survey
>>>>> link.
>>>>> http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d
>>>>>
>>>>>
>>>>> www.judygleeson.com
>>>>> www.deskdoctors.com
>>>>> Want to be more productive? Outlook 2003 user? Read "7 settings all
>>>>> Outlook
>>>>> 2003 users should change" at www.pragmatix.com.au
>>>>>
>>>>> SOON!
>>>>> launching in August 2008:
>>>>> www.executiveassistantsonline.com
>>>>>
>>>>> ..
>>>>> "Leslie" discussions.microsoft.com> wrote in message
>>>>> news:5E63FBCA-7C37-4994-8686-8D4E68AFAB05@microsoft.com...

>>>>>> Judy, I did not have Word open. It opened automatically. I'll
>>>>>> start
>>>>>> again.
>>>>>> Word is closed.
>>>>>> Highlight records from Outlook Category.
>>>>>> Tools, Mail Merge, Mailing Labels, "OK"
>>>>>> Outlook created a mail merge document (Word) and prepared your
>>>>>> contact
>>>>>> data
>>>>>> for you. To complete the setup for Mailing Labels, press the
>>>>>> "Setup"
>>>>>> button
>>>>>> in section 1 of the MailMerge helper dialog. Hit "OK".
>>>>>> Label Options: Product number 5160. Hit "OK".
>>>>>> This brings me to the Word Doc.
>>>>>> Hit Edit Recipient List on the ribbon. It brings up the correct
>>>>>> list
>>>>>> from
>>>>>> my category!!!
>>>>>> Hit "OK"
>>>>>> Then the Word Doc has a blank box in the upper left box (1st
>>>>>> label).
>>>>>> The
>>>>>> remaining 29 boxes contain the words "NextRecord".
>>>>>> Click on "Address Block" in the ribbon of the Word Doc. It shows
>>>>>> the
>>>>>> correct name and format for the 1st individual in my category
>>>>>> list!
>>>>>> Hit "OK".
>>>>>> Brings me back to the Word Doc, and the upper left label has the
>>>>>> words
>>>>>> "AddressBlock" in it. The remaining 29 labels have "NextRecord".
>>>>>> How do
>>>>>> I
>>>>>> get the Contacts to populate in the 30 labels of the Word doc?
>>>>>> Thanks for your help and patience.
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Leslie
>>>>>>
>>>>>>
>>>>>> "Leslie" wrote:
>>>>>>

>>>>>>> Some of the steps I've taken:
>>>>>>> Mail Merge contacts: only selected contacts
>>>>>>> Document file: New document
>>>>>>> Merge Options: Merge to: Mailing labels
>>>>>>> Initializing Word Doc
>>>>>>> Word: Click Setup button in Section 1 of the mailmerge helper
>>>>>>> dialog
>>>>>>> 1: Main document: Create Mailing Labels
>>>>>>> Setup: 5160
>>>>>>> 2: Date Source: Options are: Create Data Source, Open Data
>>>>>>> Source,
>>>>>>> Use
>>>>>>> Address Book, Header Options (I've tried to use all of these
>>>>>>> choices) In
>>>>>>> Header Options I removed all fields except FirstName, LastName,
>>>>>>> Address1,
>>>>>>> City, State, Zip. When I tried to Create Data Source??? Open
>>>>>>> Data
>>>>>>> Source???? Use Address Book - didn't bring up my Contacts
>>>>>>> Category
>>>>>>> that
>>>>>>> I'd
>>>>>>> highlighted.
>>>>>>> 3: Merge the data with the document: Merge (is grayed); Query
>>>>>>> Options
>>>>>>> button
>>>>>>> So, it appears #2 and #3 is where I'm stumped.
>>>>>>> Thank you very much.
>>>>>>>
>>>>>>> --
>>>>>>> Leslie
>>>>>>>
>>>>>>>
>>>>>>> "Leslie" wrote:
>>>>>>>

>>>>>>>> I'm still confused. I can't get the fields to download into
>>>>>>>> the
>>>>>>>> word
>>>>>>>> doc
>>>>>>>> template. Sorry. I'm using Outlook 2007.
>>>>>>>> --
>>>>>>>> Leslie
>>>>>>>>
>>>>>>>>
>>>>>>>> "Judy Gleeson (MVP Outlook)" wrote:
>>>>>>>>

>>>>>>>>> Close Word, open Outlook
>>>>>>>>> Highlight the Contacts as you described
>>>>>>>>> Tools
>>>>>>>>> Mailmerge
>>>>>>>>> To labels
>>>>>>>>> I think you'll kbnow what to do from there - set the type of
>>>>>>>>> label
>>>>>>>>> etc.
>>>>>>>>>
>>>>>>>>> Regards
>>>>>>>>>
>>>>>>>>> Judy Gleeson
>>>>>>>>> MVP Outlook
>>>>>>>>>
>>>>>>>>> If you have 2 minutes I would appreciate some feedback
>>>>>>>>> through
>>>>>>>>> this
>>>>>>>>> survey
>>>>>>>>> link.
>>>>>>>>> http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> www.judygleeson.com
>>>>>>>>> www.deskdoctors.com
>>>>>>>>> Want to be more productive? Outlook 2003 user? Read "7
>>>>>>>>> settings
>>>>>>>>> all
>>>>>>>>> Outlook
>>>>>>>>> 2003 users should change" at www.pragmatix.com.au
>>>>>>>>>
>>>>>>>>> SOON!
>>>>>>>>> launching in August 2008:
>>>>>>>>> www.executiveassistantsonline.com
>>>>>>>>>
>>>>>>>>> ..
>>>>>>>>> "Leslie" discussions.microsoft.com> wrote in message
>>>>>>>>> news:45476797-33E9-4570-94E3-5FF429D65ADC@microsoft.com...

>>>>>>>>>> I'm confused on how to import the individuals from a
>>>>>>>>>> specific
>>>>>>>>>> category
>>>>>>>>>> into
>>>>>>>>>> mailing labels. What I've done so far: Highlighted the
>>>>>>>>>> list
>>>>>>>>>> from
>>>>>>>>>> a
>>>>>>>>>> specific
>>>>>>>>>> category. I'm using Avery mailing labels and formed a
>>>>>>>>>> template
>>>>>>>>>> that says
>>>>>>>>>> "New Record" for each of the labels. In Outlook, I clicked
>>>>>>>>>> on
>>>>>>>>>> Mail
>>>>>>>>>> Merge
>>>>>>>>>> and
>>>>>>>>>> specified the Avery label 5160. In the "address block", I
>>>>>>>>>> determined the
>>>>>>>>>> fields needed; i.e. first name, last name, 1st address,
>>>>>>>>>> city,
>>>>>>>>>> state, etc.
>>>>>>>>>> I
>>>>>>>>>> cannot figure out how to get the individuals I highlighted
>>>>>>>>>> in
>>>>>>>>>> a
>>>>>>>>>> specific
>>>>>>>>>> Outlook Category into the Word doc template. I hope this
>>>>>>>>>> is
>>>>>>>>>> clear.
>>>>>>>>>> Thank
>>>>>>>>>> you,
>>>>>>>>>> --
>>>>>>>>>> Leslie

>>>>>>>>>
>>>>>>>>>
>>>>>>>>>

>>>>>
>>>>>
>>>>>

>>