Sorry, I don't know what "propagate the labels" means; I cannot find the
documentation. Can you help? Thanks, Leslie
--
Leslie
"Russ Valentine [MVP-Outlook]" wrote:
> Did you forget to propagate the labels? It is a required and well documented
> step when using a mail merge to create labels.
>
http://support.microsoft.com/?kbid=284401
> --
> Russ Valentine
> [MVP-Outlook]
> "Leslie"
discussions.microsoft.com> wrote in message
> news:E3F6FC73-7C53-4DB0-A87E-52BC5BA31E01@microsoft.com...>> And, when I do a "print preview", the screen only shows the one name in
>> the
>> box #1; all other 29 are blank. Can you help?
>> Thanks,
>> --
>> Leslie
>>
>>
>> "Leslie" wrote:
>>
>>> Judy,
>>> When I preview results, I can individually see each recipient in the
>>> upper
>>> left box (label#1). The other 29 boxes are blank. I can hit the forward
>>> and
>>> backward arrows to see each individual with address in the category, but
>>> nothing appears in any of the 29 other boxes.
>>> Thank you,
>>> Leslie
>>>
>>> --
>>> Leslie
>>>
>>>
>>> "Judy Gleeson (MVP Outlook)" wrote:
>>>
>>>>> Judy, I did not have Word open. It opened automatically. I'll start
>>>>> again.
>>>>> Word is closed.
>>>>> Highlight records from Outlook Category.
>>>>> Tools, Mail Merge, Mailing Labels, "OK"
>>>>> Outlook created a mail merge document (Word) and prepared your
>>>>> contact
>>>>> data
>>>>> for you. To complete the setup for Mailing Labels, press the "Setup"
>>>>> button
>>>>> in section 1 of the MailMerge helper dialog. Hit "OK".
>>>>> Label Options: Product number 5160. Hit "OK".
>>>>> This brings me to the Word Doc.
>>>>> Hit Edit Recipient List on the ribbon. It brings up the correct list
>>>>> from
>>>>> my category!!!
>>>>> Hit "OK"
>>>>> Then the Word Doc has a blank box in the upper left box (1st label).
>>>>> The
>>>>> remaining 29 boxes contain the words "NextRecord".
>>>>> Click on "Address Block" in the ribbon of the Word Doc. It shows the
>>>>> correct name and format for the 1st individual in my category list!
>>>>> Hit "OK".
>>>>> Brings me back to the Word Doc, and the upper left label has the
>>>>> words
>>>>> "AddressBlock" in it. The remaining 29 labels have "NextRecord".
>>>>> How do
>>>>> I
>>>>> get the Contacts to populate in the 30 labels of the Word doc?
>>>>> Thanks for your help and patience.
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Leslie
>>>>>
>>>>>
>>>>> "Leslie" wrote:
>>>>>
>>>>>> Some of the steps I've taken:
>>>>>> Mail Merge contacts: only selected contacts
>>>>>> Document file: New document
>>>>>> Merge Options: Merge to: Mailing labels
>>>>>> Initializing Word Doc
>>>>>> Word: Click Setup button in Section 1 of the mailmerge helper dialog
>>>>>> 1: Main document: Create Mailing Labels
>>>>>> Setup: 5160
>>>>>> 2: Date Source: Options are: Create Data Source, Open Data Source,
>>>>>> Use
>>>>>> Address Book, Header Options (I've tried to use all of these
>>>>>> choices) In
>>>>>> Header Options I removed all fields except FirstName, LastName,
>>>>>> Address1,
>>>>>> City, State, Zip. When I tried to Create Data Source??? Open Data
>>>>>> Source???? Use Address Book - didn't bring up my Contacts Category
>>>>>> that
>>>>>> I'd
>>>>>> highlighted.
>>>>>> 3: Merge the data with the document: Merge (is grayed); Query
>>>>>> Options
>>>>>> button
>>>>>> So, it appears #2 and #3 is where I'm stumped.
>>>>>> Thank you very much.
>>>>>>
>>>>>> --
>>>>>> Leslie
>>>>>>
>>>>>>
>>>>>> "Leslie" wrote:
>>>>>>
>>>>>>> I'm still confused. I can't get the fields to download into the
>>>>>>> word
>>>>>>> doc
>>>>>>> template. Sorry. I'm using Outlook 2007.
>>>>>>> --
>>>>>>> Leslie
>>>>>>>
>>>>>>>
>>>>>>> "Judy Gleeson (MVP Outlook)" wrote:
>>>>>>>
>>>>>>>> Close Word, open Outlook
>>>>>>>> Highlight the Contacts as you described
>>>>>>>> Tools
>>>>>>>> Mailmerge
>>>>>>>> To labels
>>>>>>>> I think you'll kbnow what to do from there - set the type of
>>>>>>>> label
>>>>>>>> etc.
>>>>>>>>
>>>>>>>> Regards
>>>>>>>>
>>>>>>>> Judy Gleeson
>>>>>>>> MVP Outlook
>>>>>>>>
>>>>>>>> If you have 2 minutes I would appreciate some feedback through
>>>>>>>> this
>>>>>>>> survey
>>>>>>>> link.
>>>>>>>>
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d
>>>>>>>>
>>>>>>>>
>>>>>>>>
www.judygleeson.com
>>>>>>>>
www.deskdoctors.com
>>>>>>>> Want to be more productive? Outlook 2003 user? Read "7 settings
>>>>>>>> all
>>>>>>>> Outlook
>>>>>>>> 2003 users should change" at
www.pragmatix.com.au
>>>>>>>>
>>>>>>>> SOON!
>>>>>>>> launching in August 2008:
>>>>>>>>
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>>>>>>>>
>>>>>>>> ..
>>>>>>>> "Leslie"
discussions.microsoft.com> wrote in message
>>>>>>>> news:45476797-33E9-4570-94E3-5FF429D65ADC@microsoft.com...>>>>>>>>> I'm confused on how to import the individuals from a specific
>>>>>>>>> category
>>>>>>>>> into
>>>>>>>>> mailing labels. What I've done so far: Highlighted the list
>>>>>>>>> from
>>>>>>>>> a
>>>>>>>>> specific
>>>>>>>>> category. I'm using Avery mailing labels and formed a
>>>>>>>>> template
>>>>>>>>> that says
>>>>>>>>> "New Record" for each of the labels. In Outlook, I clicked on
>>>>>>>>> Mail
>>>>>>>>> Merge
>>>>>>>>> and
>>>>>>>>> specified the Avery label 5160. In the "address block", I
>>>>>>>>> determined the
>>>>>>>>> fields needed; i.e. first name, last name, 1st address, city,
>>>>>>>>> state, etc.
>>>>>>>>> I
>>>>>>>>> cannot figure out how to get the individuals I highlighted in
>>>>>>>>> a
>>>>>>>>> specific
>>>>>>>>> Outlook Category into the Word doc template. I hope this is
>>>>>>>>> clear.
>>>>>>>>> Thank
>>>>>>>>> you,
>>>>>>>>> --
>>>>>>>>> Leslie
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>
>>>>
>>>>
>
