> And, when I do a "print preview", the screen only shows the one name in
> the
> box #1; all other 29 are blank. Can you help?
> Thanks,
> --
> Leslie
>
>
> "Leslie" wrote:
>

>> Judy,
>> When I preview results, I can individually see each recipient in the
>> upper
>> left box (label#1). The other 29 boxes are blank. I can hit the forward
>> and
>> backward arrows to see each individual with address in the category, but
>> nothing appears in any of the 29 other boxes.
>> Thank you,
>> Leslie
>>
>> --
>> Leslie
>>
>>
>> "Judy Gleeson (MVP Outlook)" wrote:
>>

>>> Press the button to view the records. In 2007 it is Preview results.
>>>
>>> Do you get to see all the records? If not, what do you see now?
>>>
>>> Regards
>>>
>>> Judy Gleeson
>>> MVP Outlook
>>>
>>> If you have 2 minutes I would appreciate some feedback through this
>>> survey
>>> link.
>>> http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d
>>>
>>>
>>> www.judygleeson.com
>>> www.deskdoctors.com
>>> Want to be more productive? Outlook 2003 user? Read "7 settings all
>>> Outlook
>>> 2003 users should change" at www.pragmatix.com.au
>>>
>>> SOON!
>>> launching in August 2008:
>>> www.executiveassistantsonline.com
>>>
>>> ..
>>> "Leslie" discussions.microsoft.com> wrote in message
>>> news:5E63FBCA-7C37-4994-8686-8D4E68AFAB05@microsoft.com...

>>>> Judy, I did not have Word open. It opened automatically. I'll start
>>>> again.
>>>> Word is closed.
>>>> Highlight records from Outlook Category.
>>>> Tools, Mail Merge, Mailing Labels, "OK"
>>>> Outlook created a mail merge document (Word) and prepared your
>>>> contact
>>>> data
>>>> for you. To complete the setup for Mailing Labels, press the "Setup"
>>>> button
>>>> in section 1 of the MailMerge helper dialog. Hit "OK".
>>>> Label Options: Product number 5160. Hit "OK".
>>>> This brings me to the Word Doc.
>>>> Hit Edit Recipient List on the ribbon. It brings up the correct list
>>>> from
>>>> my category!!!
>>>> Hit "OK"
>>>> Then the Word Doc has a blank box in the upper left box (1st label).
>>>> The
>>>> remaining 29 boxes contain the words "NextRecord".
>>>> Click on "Address Block" in the ribbon of the Word Doc. It shows the
>>>> correct name and format for the 1st individual in my category list!
>>>> Hit "OK".
>>>> Brings me back to the Word Doc, and the upper left label has the
>>>> words
>>>> "AddressBlock" in it. The remaining 29 labels have "NextRecord".
>>>> How do
>>>> I
>>>> get the Contacts to populate in the 30 labels of the Word doc?
>>>> Thanks for your help and patience.
>>>>
>>>>
>>>>
>>>> --
>>>> Leslie
>>>>
>>>>
>>>> "Leslie" wrote:
>>>>

>>>>> Some of the steps I've taken:
>>>>> Mail Merge contacts: only selected contacts
>>>>> Document file: New document
>>>>> Merge Options: Merge to: Mailing labels
>>>>> Initializing Word Doc
>>>>> Word: Click Setup button in Section 1 of the mailmerge helper dialog
>>>>> 1: Main document: Create Mailing Labels
>>>>> Setup: 5160
>>>>> 2: Date Source: Options are: Create Data Source, Open Data Source,
>>>>> Use
>>>>> Address Book, Header Options (I've tried to use all of these
>>>>> choices) In
>>>>> Header Options I removed all fields except FirstName, LastName,
>>>>> Address1,
>>>>> City, State, Zip. When I tried to Create Data Source??? Open Data
>>>>> Source???? Use Address Book - didn't bring up my Contacts Category
>>>>> that
>>>>> I'd
>>>>> highlighted.
>>>>> 3: Merge the data with the document: Merge (is grayed); Query
>>>>> Options
>>>>> button
>>>>> So, it appears #2 and #3 is where I'm stumped.
>>>>> Thank you very much.
>>>>>
>>>>> --
>>>>> Leslie
>>>>>
>>>>>
>>>>> "Leslie" wrote:
>>>>>

>>>>>> I'm still confused. I can't get the fields to download into the
>>>>>> word
>>>>>> doc
>>>>>> template. Sorry. I'm using Outlook 2007.
>>>>>> --
>>>>>> Leslie
>>>>>>
>>>>>>
>>>>>> "Judy Gleeson (MVP Outlook)" wrote:
>>>>>>

>>>>>>> Close Word, open Outlook
>>>>>>> Highlight the Contacts as you described
>>>>>>> Tools
>>>>>>> Mailmerge
>>>>>>> To labels
>>>>>>> I think you'll kbnow what to do from there - set the type of
>>>>>>> label
>>>>>>> etc.
>>>>>>>
>>>>>>> Regards
>>>>>>>
>>>>>>> Judy Gleeson
>>>>>>> MVP Outlook
>>>>>>>
>>>>>>> If you have 2 minutes I would appreciate some feedback through
>>>>>>> this
>>>>>>> survey
>>>>>>> link.
>>>>>>> http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d
>>>>>>>
>>>>>>>
>>>>>>> www.judygleeson.com
>>>>>>> www.deskdoctors.com
>>>>>>> Want to be more productive? Outlook 2003 user? Read "7 settings
>>>>>>> all
>>>>>>> Outlook
>>>>>>> 2003 users should change" at www.pragmatix.com.au
>>>>>>>
>>>>>>> SOON!
>>>>>>> launching in August 2008:
>>>>>>> www.executiveassistantsonline.com
>>>>>>>
>>>>>>> ..
>>>>>>> "Leslie" discussions.microsoft.com> wrote in message
>>>>>>> news:45476797-33E9-4570-94E3-5FF429D65ADC@microsoft.com...

>>>>>>>> I'm confused on how to import the individuals from a specific
>>>>>>>> category
>>>>>>>> into
>>>>>>>> mailing labels. What I've done so far: Highlighted the list
>>>>>>>> from
>>>>>>>> a
>>>>>>>> specific
>>>>>>>> category. I'm using Avery mailing labels and formed a
>>>>>>>> template
>>>>>>>> that says
>>>>>>>> "New Record" for each of the labels. In Outlook, I clicked on
>>>>>>>> Mail
>>>>>>>> Merge
>>>>>>>> and
>>>>>>>> specified the Avery label 5160. In the "address block", I
>>>>>>>> determined the
>>>>>>>> fields needed; i.e. first name, last name, 1st address, city,
>>>>>>>> state, etc.
>>>>>>>> I
>>>>>>>> cannot figure out how to get the individuals I highlighted in
>>>>>>>> a
>>>>>>>> specific
>>>>>>>> Outlook Category into the Word doc template. I hope this is
>>>>>>>> clear.
>>>>>>>> Thank
>>>>>>>> you,
>>>>>>>> --
>>>>>>>> Leslie

>>>>>>>
>>>>>>>
>>>>>>>

>>>
>>>
>>>