> right click on the contacts folder, choose new folder. Name it Archive
> Folder or whatever. Go to the main contacts folder and drag the ones you no
> longer use much to the Archive folder.
>
> To include it in the Address book list, right click on the folder name and
> choose properties, outlook address book tab and enable it as an address
> book.
>
> --
> Diane Poremsky [MVP - Outlook]
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
>
> Outlook Tips by email:
> dailytips-subscribe-request@lists.outlooktips.net
>
> EMO - a weekly newsletter about Outlook and Exchange:
> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>
> You can access this newsgroup by visiting
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> newsreader to msnews.microsoft.com.
>
>
> "markymar@bellsouth.net" discussions.microsoft.com>
> wrote in message news:39015B01-CEC5-4D74-B029-50D899C68981@microsoft.com...

>> Dear Diane,
>> I heartily agree with you and that is an excellent component to solving
>> the
>> problem. Since I'm not absolutely confident in the methodology for
>> copying,
>> removing and creating from one database of contacts; another one. perhaps
>> you
>> would be kind enough to email me the instructions. Your kind assistance
>> will
>> be very much appreciated.
>> Thanks,
>> Marc Martin
>> markymar@bellsouth.net
>>
>> "Diane Poremsky [MVP]" wrote:
>>

>>> Even checking an 'inactive' field is juggling (and can be time
>>> consuming) -
>>> the easiest method is to move them to a subfolder of contacts.
>>>
>>> --
>>> Diane Poremsky [MVP - Outlook]
>>> Outlook Tips: http://www.outlook-tips.net/
>>> Outlook & Exchange Solutions Center: http://www.slipstick.com
>>>
>>> Outlook Tips by email:
>>> dailytips-subscribe-request@lists.outlooktips.net
>>>
>>> EMO - a weekly newsletter about Outlook and Exchange:
>>> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>>>
>>> You can access this newsgroup by visiting
>>> http://www.microsoft.com/office/community/en-us/default.mspx or point
>>> your
>>> newsreader to msnews.microsoft.com.
>>>
>>>
>>> "markymar@bellsouth.net" discussions.microsoft.com>
>>> wrote in message
>>> news:1FB4B058-84CB-45DC-A100-DBCAB3535ECF@microsoft.com...

>>>> Strange to find the exact same problem that I have been having bing
>>>> actively
>>>> discussed here. And of course, there doesn't seem to be any solution
>>>> other
>>>> than to juggle the contacts data base so that I don't have to wade
>>>> through
>>>> all those useless entries in the "address book" after clicking the TO:
>>>> I imagined that at least there would be some way to mask or hide the
>>>> entries
>>>> in the "address book" which uses the contacts data base. I even
>>>> thought
>>>> that
>>>> MS might have been kind enough to allow you to indicate if a contact
>>>> was
>>>> "inactive" so that they would no longer appear in the "address book"
>>>> when
>>>> sendint out an email.
>>>> At least I'm gratified to learn that there is someone else with the
>>>> same
>>>> difficulties. The simplist solution would be to be able to tag those
>>>> contacts that I do not wish to see listed in the "address book" when I
>>>> am
>>>> sending out my emails. But that's much to simple and practicle to be
>>>> available in Office 2007.
>>>> Marc Martin
>>>> markymar@bellsouth.net
>>>>
>>>> "Nikki Peterson" wrote:
>>>>

>>>>>
>>>>>
>>>>> Nikki
>>>>>
>>>>> "Crossword" discussions.microsoft.com> wrote in message
>>>>> news:E57D9FF9-0F2D-438A-8E12-70B1CBDB370F@microsoft.com...

>>>>>> Actually, I used your other method of a separate Contacts folder --
>>>>>> an
>>>>>> archive folder, if you will. That way I can still get to them via
>>>>>> the
>>>>>> drop-down address book box in the -- dare I say it :-) -- Address
>>>>>> Book
>>>>>> window, but they don't clutter the list of names. Either way would
>>>>>> work,
>>>>>> and
>>>>>> I appreciate your suggestions. Thanks.
>>>>>>
>>>>>> "Nikki Peterson" wrote:
>>>>>>

>>>>>>> Did you try my other solution of removing the e-mail information
>>>>>>> from
>>>>>>> the email field and just placing it into the text of the contact?
>>>>>>>
>>>>>>> I think this will accomplish what you wish.
>>>>>>>
>>>>>>> Nikki
>>>>>>>
>>>>>>> "Crossword" discussions.microsoft.com> wrote in message
>>>>>>> news:DEEB6CD4-426D-4862-8CB7-F4DF0133232D@microsoft.com...

>>>>>>>> Come, now. In the overall scheme of things, this is only a minor
>>>>>>>> annoyance. I
>>>>>>>> don't use Outlook for anything more than an email client, and
>>>>>>>> respectfully
>>>>>>>> decline your offer to become a Contacts proselyte at this time. I
>>>>>>>> do
>>>>>>>> appreciate your concern, though, and will try not to pout
>>>>>>>> anymore.
>>>>>>>> Thank
>>>>>>>> you.
>>>>>>>>
>>>>>>>> "Judy Gleeson (MVP Outlook)" wrote:
>>>>>>>>

>>>>>>

>>>>>
>>>>>
>>>>>

>>>

>