How can I prevent an Outlook 2007 Contact from appearing in the Address Book
view (i.e., the dialog box presented when "To", "Cc", etc, is selected). I
have certain contacts to whom I will never send email (e.g., deceased), but I
do not want to delete their Contact information (I realize I can remove their
email addresses to accomplish this, but that is part of the information I'd
like to keep). Thank you.

I would use CATEGORIES for this and then build a FILTERED VIEW.

Follow the link below for information on Categories:
http://www.slipstick.com/outlook/olcat.asp

On Microsoft is tutorial for Views: Create, change, or customize:
http://office.microsoft.com/en-us/outlook/HA101209011033.aspx

I would create a category of HIDE or something like that, then assign
your chosen contacts with that category.

Then create a custom view that shows all but the HIDE category.

Nikki Peterson

Wow! Great advice. This sounds exactly like what I wanted. Thank you for your
prompt reply.

"Nikki Peterson" wrote:

Hmmm. I was able to create a new Category easily enough, and I can modify the
view of the Contacts folder to suppress items in the "hide" category.
However, that's not exactly what I was attempting. I want to see ALL items
when viewing the Contacts folder, but do not want to see the "hide" category
items when I view the "Address Book" (i.e., the pop-up box that displays when
I click "To", etc). Can this be done (even if I have to do it
programmatically)? Thank you.

"Crossword" wrote:

Not that I am aware of. However, you may try asking in the
microsoft.public.outlook.program_vba

Nikki Peterson

"Crossword" discussions.microsoft.com> wrote in message
news:617F5FE2-A66A-4EE7-915B-6A049BFB0C6C@microsoft.com...

What Nikki has so nicely demonstrated for you is a way to move away from the
address book view altogether and to start using categories, and filtered
views or customized views of your Contact Folders. She has an excellent
reason for doing so. All of Outlook's development has gone into making the
Contact Folders customizable and configurable to the users' needs. None
whatsoever has gone into the address book view--it is a legacy that has not
been improved for 12 years. I would suggest you follow her lead and look for
ways to use your Contacts Folders and categories, and wean yourself from the
address book view as soon as you can.
--
Russ Valentine
[MVP-Outlook]
"Crossword" discussions.microsoft.com> wrote in message
news:617F5FE2-A66A-4EE7-915B-6A049BFB0C6C@microsoft.com...

Customizing the Contacts folder provides much flexibility and is pretty
straightforward, but unfortunately those modifications are not reflected in
the address book view. Though I am not particularly fond of the address book
view, as you indicated it is so heavily entrenched in Outlook that I don't
see any way around using it. Thanks, all, for your responses.

"Russ Valentine [MVP-Outlook]" wrote:

What do you mean that you don't see any way around using it? Explain your
common Contacts communications functions (eg email merging to clients with a
specific characteristic, sending only to people in my State etc) and we can
tell you how to do it using the Contacts Folders where you can filter, group
and sort your data.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
My suggested settings for Outlook 2003 are FREE on my website.

.
"Crossword" discussions.microsoft.com> wrote in message
news:69CD6401-8079-48D5-A0A9-0164164DA00F@microsoft.com...

I apologize for not articulating my problem well. I think I got off track by
confusing the use of Contacts and Address Book (specifically, filtering
contacts and viewing the address book). I'm talking about the most
rudimentary email functions: send, reply, forward. When I click "To" ("Cc",
"Bcc", etc) an address book dialog box pops up with three columns: Name,
Display Name, and E-Mail Address (this is also the presentation when the
Address Book icon is clicked at various places in Outlook, such as assigning
tasks). In the presented list, a name, display name and email address is
displayed for every email address in the specified Contacts folder (i.e., if
a contact has no email address, it does not appear; if a contact has multiple
email addresses, it appears multiple times). There...

Again, as far as I know, no. You could make a separate Contact
folder for your "hidden" contacts and move them into it. But,
that would undo your desire to keep them all in one place.

The only other thing I could suggest is for you to place all their
information in the body of the contact. As an example, if I have a
contact for something like T-Mobile:
- I would remove the E-mail information in the field and copy
it into the body of the contact.

Now, when I bring up the Address book using the TO... in a
message, I will no longer be offered T-Mobile as a choice,
but I will still see it when I open my contacts folder.

Nikki Peterson

"Crossword" discussions.microsoft.com> wrote in message
news:7D9030B3-CE15-4D6F-9448-744DF24D0612@microsoft.com...