> OK using the Start Mail Merge\Email Messages option from within Word 2007.
> Then the Select Recipients\Select from Outlook Contacts option to select
> the
> data source
> Then the Edit Recipient List option to filter/select the desired Outlook
> Contacts, selecting on Company field = "The Target Company" and email
> Address
> IS NOT BLANK (all displayed correctly), sorted by SaveAs field
>
> The contacts are now in Outlook 2007, have been for 8 months. The data
> has
> been migrated from Outlook 2000 to Outlook 2003 and is now to Outlook
> 2007.
> The data has been created/updated over eight years, 3,500 contacts.
>
> You say you should be doing this from within Outlook but this is
> functionaility that is provided in Word 2007 and Word 2003. Why not do
> this
> from Word?
>
> How would you do this from within Outlook other than via Distribution
> Lists?
>
> Regards
>
> Budgie
>
> "Russ Valentine [MVP-Outlook]" wrote:
>
>> It is still not clear from your description how you are filtering and
>> selecting your recipients nor how you "linked to an Outlook 2000 data
>> source." That would be the key information here and the most likely root
>> of
>> your problem.
>> For this to work, your Outlook and Word versions must match and you
>> should
>> be selecting your recipients in Outlook, then starting the merge in
>> Outlook
>> to those selected recipients. Try that and see if it works.
>> --
>> Russ Valentine
>> [MVP-Outlook]
>> "Budgie"
discussions.microsoft.com> wrote in message
>> news:7CA3D7E2-4E57-4DB6-B2BF-7C6A0FE4F2EF@microsoft.com...>>> From within Word 2007 having created master document and linked to
>>> Outlook
>>> data source.
>>>
>>> Select Mailings\Finish & Merge\
>>>
>>> Dialog box title is: Check Names
>>> Message is: Microsoft Office Outlook does not recognize "SMTP".
>>> Sub mesage: Select the address to use:
>>> Dialog option buttons: ,
>>>
>>> Select
>>> The Address Book dialog is displayed with the Search Name Only radio
>>> button
>>> checked and "SMTP" in the Search field.
>>>
>>> So Word is looking for a contact with the name SMTP rather than the
>>> selected
>>> contact or contacts! This apppears to be the problem?
>>>
>>> Select any contact from the Address Book and the email is sent.
>>>
>>> I want to send to 280 odd contacts. I will say that the Outlook file
>>> was
>>> originally from Outlook 2000, some 6 months ago.
>>>
>>> I get the same result, if I set filter to the current record, or a
>>> range
>>> of
>>> records, etc
>>>
>>> Regards
>>>
>>> Budgie
>>>
>>> "Diane Poremsky [MVP]" wrote:
>>>
>>>> Does it really say
>>>>> to supply contact details. Message reads Microsoft Office Outlook
>>>>> does
>>>>> not
>>>>> recognize "SMUT"
>>>>> I am trying to run a mail merge from Outlook 2007 using a template
>>>>> created
>>>>> in
>>>>> Word 2007. I have done this before, using Excel as a source and
>>>>> Outlook
>>>>> as a
>>>>> source but am having problems now with Outlook.
>>>>>
>>>>> When I test the merge - no errors. When I send the merge ouput to a
>>>>> file -
>>>>> no errors and 280 odd contacts appear in the merge file. When I run
>>>>> it
>>>>> using
>>>>> Outlook, selecting a limited number of records, I get a dialog box
>>>>> asking
>>>>> me
>>>>> to supply contact details. Message reads Microsoft Office Outlook
>>>>> does
>>>>> not
>>>>> recognize "SMPT"
>>>>>
>>>>> The data source is filtered, 3000 odd records down to 280 selected,
>>>>> filtered
>>>>> out for blank email addresses in an effort to mitigate error.
>>>>>
>>>>> Any thoughts anyone?
>>>>>
>>>>> Thanks in advance.
>>>>>
>>>>> Martyn
>>>>> "Russ Valentine [MVP-Outlook]" wrote:
>>>>>
>>>>>> Might want to clarify that a mail merge does not and cannot use a
>>>>>> Distribution List. OP will need to use another way to group
>>>>>> Contacts
>>>>>> to
>>>>>> use
>>>>>> a mail merge.
>>>>>> Mail merges are always preferred over DL's.
>>>>>> --
>>>>>> Russ Valentine
>>>>>> [MVP-Outlook]
>>>>>> "Bons"
discussions.microsoft.com> wrote in message
>>>>>> news:8498CA70-E682-4F39-9B48-8F83AF284BC6@microsoft.com...>>>>>>> Russ must have had on his "cranky pants" the day he replied!!
>>>>>>> wowser...he
>>>>>>> wasnt much help....I'll see if I can add some light to the
>>>>>>> situation.
>>>>>>> There
>>>>>>> are a few different ways of accomplishing this.....You can create
>>>>>>> distribution lists...for 250 I would create 3 or 4 lists, as most
>>>>>>> email
>>>>>>> handlers won't let you create supe large dl's.
>>>>>>>
>>>>>>> You don't say what versions you have....but if it's at least 2003
>>>>>>> you
>>>>>>> can
>>>>>>> do
>>>>>>> a mail merge....after a few days of reading posts here I FINALLY
>>>>>>> figured
>>>>>>> this
>>>>>>> one out....
>>>>>>>
>>>>>>> From Contacts go up to Mail Merge--> at the bottom of the screen
>>>>>>> choose
>>>>>>> DOcument Type: Form Letters --->> Merge To: Email and hit
>>>>>>> OK--This
>>>>>>> will
>>>>>>> take
>>>>>>> you out to Word ---type up what ever you want---then hover along
>>>>>>> to
>>>>>>> the
>>>>>>> Mail
>>>>>>> Merge Toolbar---down toward the right end---until you find Merge
>>>>>>> to
>>>>>>> Email.
>>>>>>> It
>>>>>>> works like a charm! Hope this helps!!
>>>>>>>
>>>>>>> "Peter" wrote:
>>>>>>>
>>>>>>>> How do I send an email in word to 250 distributors without
>>>>>>>> having
>>>>>>>> to
>>>>>>>> click
>>>>>>>> each name in the address book?
>>>>>>
>>>>
>>
