OK using the Start Mail Merge\Email Messages option from within Word 2007.
Then the Select Recipients\Select from Outlook Contacts option to select the
data source
Then the Edit Recipient List option to filter/select the desired Outlook
Contacts, selecting on Company field = "The Target Company" and email Address
IS NOT BLANK (all displayed correctly), sorted by SaveAs field
The contacts are now in Outlook 2007, have been for 8 months. The data has
been migrated from Outlook 2000 to Outlook 2003 and is now to Outlook 2007.
The data has been created/updated over eight years, 3,500 contacts.
You say you should be doing this from within Outlook but this is
functionaility that is provided in Word 2007 and Word 2003. Why not do this
from Word?
How would you do this from within Outlook other than via Distribution Lists?
Regards
Budgie
"Russ Valentine [MVP-Outlook]" wrote:
> It is still not clear from your description how you are filtering and
> selecting your recipients nor how you "linked to an Outlook 2000 data
> source." That would be the key information here and the most likely root of
> your problem.
> For this to work, your Outlook and Word versions must match and you should
> be selecting your recipients in Outlook, then starting the merge in Outlook
> to those selected recipients. Try that and see if it works.
> --
> Russ Valentine
> [MVP-Outlook]
> "Budgie"
discussions.microsoft.com> wrote in message
> news:7CA3D7E2-4E57-4DB6-B2BF-7C6A0FE4F2EF@microsoft.com...>> From within Word 2007 having created master document and linked to Outlook
>> data source.
>>
>> Select Mailings\Finish & Merge\
>>
>> Dialog box title is: Check Names
>> Message is: Microsoft Office Outlook does not recognize "SMTP".
>> Sub mesage: Select the address to use:
>> Dialog option buttons: ,
>>
>> Select
>> The Address Book dialog is displayed with the Search Name Only radio
>> button
>> checked and "SMTP" in the Search field.
>>
>> So Word is looking for a contact with the name SMTP rather than the
>> selected
>> contact or contacts! This apppears to be the problem?
>>
>> Select any contact from the Address Book and the email is sent.
>>
>> I want to send to 280 odd contacts. I will say that the Outlook file was
>> originally from Outlook 2000, some 6 months ago.
>>
>> I get the same result, if I set filter to the current record, or a range
>> of
>> records, etc
>>
>> Regards
>>
>> Budgie
>>
>> "Diane Poremsky [MVP]" wrote:
>>
>>> Does it really say
>>>> to supply contact details. Message reads Microsoft Office Outlook does
>>>> not
>>>> recognize "SMUT"
>>>> I am trying to run a mail merge from Outlook 2007 using a template
>>>> created
>>>> in
>>>> Word 2007. I have done this before, using Excel as a source and
>>>> Outlook
>>>> as a
>>>> source but am having problems now with Outlook.
>>>>
>>>> When I test the merge - no errors. When I send the merge ouput to a
>>>> file -
>>>> no errors and 280 odd contacts appear in the merge file. When I run it
>>>> using
>>>> Outlook, selecting a limited number of records, I get a dialog box
>>>> asking
>>>> me
>>>> to supply contact details. Message reads Microsoft Office Outlook does
>>>> not
>>>> recognize "SMPT"
>>>>
>>>> The data source is filtered, 3000 odd records down to 280 selected,
>>>> filtered
>>>> out for blank email addresses in an effort to mitigate error.
>>>>
>>>> Any thoughts anyone?
>>>>
>>>> Thanks in advance.
>>>>
>>>> Martyn
>>>> "Russ Valentine [MVP-Outlook]" wrote:
>>>>
>>>>> Might want to clarify that a mail merge does not and cannot use a
>>>>> Distribution List. OP will need to use another way to group Contacts
>>>>> to
>>>>> use
>>>>> a mail merge.
>>>>> Mail merges are always preferred over DL's.
>>>>> --
>>>>> Russ Valentine
>>>>> [MVP-Outlook]
>>>>> "Bons"
discussions.microsoft.com> wrote in message
>>>>> news:8498CA70-E682-4F39-9B48-8F83AF284BC6@microsoft.com...>>>>>> Russ must have had on his "cranky pants" the day he replied!!
>>>>>> wowser...he
>>>>>> wasnt much help....I'll see if I can add some light to the
>>>>>> situation.
>>>>>> There
>>>>>> are a few different ways of accomplishing this.....You can create
>>>>>> distribution lists...for 250 I would create 3 or 4 lists, as most
>>>>>> email
>>>>>> handlers won't let you create supe large dl's.
>>>>>>
>>>>>> You don't say what versions you have....but if it's at least 2003
>>>>>> you
>>>>>> can
>>>>>> do
>>>>>> a mail merge....after a few days of reading posts here I FINALLY
>>>>>> figured
>>>>>> this
>>>>>> one out....
>>>>>>
>>>>>> From Contacts go up to Mail Merge--> at the bottom of the screen
>>>>>> choose
>>>>>> DOcument Type: Form Letters --->> Merge To: Email and hit OK--This
>>>>>> will
>>>>>> take
>>>>>> you out to Word ---type up what ever you want---then hover along to
>>>>>> the
>>>>>> Mail
>>>>>> Merge Toolbar---down toward the right end---until you find Merge to
>>>>>> Email.
>>>>>> It
>>>>>> works like a charm! Hope this helps!!
>>>>>>
>>>>>> "Peter" wrote:
>>>>>>
>>>>>>> How do I send an email in word to 250 distributors without having
>>>>>>> to
>>>>>>> click
>>>>>>> each name in the address book?
>>>>>
>>>
>
