Yes, the Write Your Letter step is where you write the body of the email message that you want to send.
It's probably easiest to display the Mail Merge toolbar, which has the Merge to E-mail button on it. When you click it, you'll see a dialog that asks you which of the fields from the data source contains the email addresses.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx
"Rebecca"
discussions.microsoft.com> wrote in message news:44E0501E-8593-4578-815E-8E2CBF1EF396@microsoft.com...> Okay, I think I know how to get started, but not how to complete it. How do
> I send it as an email? Here are the steps that I think I do know so far, are
> they right up to that point?
>
> Open a blank Word document
>
> Choose Tools> Letters and Mailings> Mail Merge
>
> On the right, choose the radio button “E-mail messages”
>
> On the right, Choose “Next: Starting Document”
>
> On the right, Choose “Next: Select Recipients”
>
> On the right, Choose “Browse”
>
> Use drop-down box to find the location of the .TXT file, and choose it
>
> Answer “OK” to all the Data Source windows until you are back to your blank
> document
>
> Choose “Next: Write Your Letter” and type in the text of your email address
>
> Choose “Next: Complete the Merge”
>
> At this point, it doesn't look right to me. Then how do I send that as an
> email? It seems to want to go to a printer to be printed.
>
> During the "Write your letter"part, is there a place where I'm supposed to
> embed the email address?
>
>
> "Sue Mosher [MVP-Outlook]" wrote:
>
>> The location of the database doesn't matter. All that should be required is that a connection can be made to it using ODBC, etc.
>>
>> If I had a .txt list of email addresses, I'd run a mail merge in Word and use that list as the data source.
>>
>> --
>> Sue Mosher, Outlook MVP
>> Author of Configuring Microsoft Outlook 2003
>>
http://www.turtleflock.com/olconfig/index.htm
>> and Microsoft Outlook Programming - Jumpstart for
>> Administrators, Power Users, and Developers
>>
http://www.outlookcode.com/jumpstart.aspx
>>
>> "Rebecca"
discussions.microsoft.com> wrote in message news:07871C5C-14A4-4153-97D8-28F23B300C11@microsoft.com...>>> Thanks, Sue, but the database is DATATRIEVE on our HP OpenVMS Alpha system,
>>> it's not Windows.
>>>
>>> I don't understand the implication when you say "If each list is for
>>> one-time use, a DL would be an expensive solution in terms of time spent.".
>>> Therefore, what SHOULD I do? If you yourself needed to send a one-time-only
>>> email to about 20 or 30 people who were not already in your Contacts, and
>>> someone had given you the list of names and emails as a fixed-column ..TXT,
>>> what steps would you take to send that email?
>>>
>>>
>>> "Sue Mosher [MVP-Outlook]" wrote:
>>>
>>>> If the data is already in a database, then putting it into Outlook is an extra step you may not need. Word's mail merge feature can use a database as its data source.
>>>>
>>>> If each list is for one-time use, a DL would be an expensive solution in terms of time spent.
>>>>
>>>> --
>>>> Sue Mosher, Outlook MVP
>>>> Author of Configuring Microsoft Outlook 2003
>>>>
http://www.turtleflock.com/olconfig/index.htm
>>>> and Microsoft Outlook Programming - Jumpstart for
>>>> Administrators, Power Users, and Developers
>>>>
http://www.outlookcode.com/jumpstart.aspx
>>>>
>>>> "Rebecca"
discussions.microsoft.com> wrote in message news:A8E6D393-6617-4C96-AFAD-BCC77EE4E1DD@microsoft.com...>>>>> Thanks, Russ, I'll look at these. For this purpose, creating Contacts would
>>>>> not be correct, I don't think. These are temporary DL lists to send
>>>>> one-time-only reminders to customers whose insurance premiums are due the
>>>>> following month. I'm extracting the name and email info from a database and
>>>>> putting it in a DL, unless you know a way to import name and email into a
>>>>> Contacts folder that's unique?
>>>>>
>>>>> "Russ Valentine [MVP-Outlook]" wrote:
>>>>>
>>>>>>> I've done a mail merge where the form is an MS-Word doc, the data is in MS
>>>>>>> Excel and the output doc is an MS-Word letter that we print on paper.
>>>>>>> I've
>>>>>>> never done a mail merge where the form is an email, the data is a DL and
>>>>>>> the
>>>>>>> output doc is an email. Where can I find instructions to do that?
>>>>>>>
>>>>>>>
>>>>>>> "Russ Valentine [MVP-Outlook]" wrote:
>>>>>>>
>>>>>>>> Two options:
>>>>>>>> 1. Use a mail merge if you want each recipient to see only their own
>>>>>>>> name.
>>>>>>>> 2. Create a dummy Contact that has the name of your DL and put it in the
>>>>>>>> To:
>>>>>>>> field while you put the actual DL in the BCC field.
>>>>>>>> --
>>>>>>>> Russ Valentine
>>>>>>>> [MVP-Outlook]
>>>>>>>> "Rebecca"
discussions.microsoft.com> wrote in message
>>>>>>>> news:678B419B-E783-473E-8B31-3F48669AD314@microsoft.com...>>>>>>>>> What is the BEST way to send the same email message to a large group of
>>>>>>>>> customers, but control what the recipient sees in the "To:" field of
>>>>>>>>> the
>>>>>>>>> email they receive?
>>>>>>>>>
>>>>>>>>> Sample distribution list "MY CUSTOMERS"
>>>>>>>>> Miles Smith (msmith@
abbott.com)
>>>>>>>>> Michael Dell (mdell@
dell.com)
>>>>>>>>> Steve Ballmer (sballmer@
microsoft.com)
>>>>>>>>>
>>>>>>>>> I know by default that when I choose a distribution list such as
>>>>>>>>> "MY CUSTOMERS" in the "To:" field when I create the message, it looks
>>>>>>>>> like
>>>>>>>>> To: + MY CUSTOMERS on my screen, but when the email is received by each
>>>>>>>>> person,
>>>>>>>>> their received email shows every individual name and email:
>>>>>>>>> To: Miles Smith (msmith@
abbot.com; Michael Dell (mdell@
dell.com); Steve
>>>>>>>>> Ballmer
>>>>>>>>> (sballmer@
microsoft.com)
>>>>>>>>>
>>>>>>>>> I would rather have the recipient's email display just the distribution
>>>>>>>>> list
>>>>>>>>> name
>>>>>>>>> To: MY CUSTOMERS
>>>>>>>>>
>>>>>>>>> or ideally display with only their own name
>>>>>>>>> To: Michael Dell
>>>>>>>>> even though it was sent to tons of people.
>>>>>>>>>
>>>>>>>>> When creating the message, if I put nothing in the "To:" field and I
>>>>>>>>> put
>>>>>>>>> MY
>>>>>>>>> CUSTOMERS in the BCC field, it does hide all the names, but the message
>>>>>>>>> looks
>>>>>>>>> too blank and impersonal:
>>>>>>>>> From: Becky
>>>>>>>>> To:
>>>>>>>>> Cc:
>>>>>>>>> Subject: whatever
>>>>>>>>>
>>>>>>>>> If I put my own name in the To: field and the distribution list in the
>>>>>>>>> BCC
>>>>>>>>> then the received email really looks weird:
>>>>>>>>> From: Becky
>>>>>>>>> To: Becky
>>>>>>>>> CC:
>>>>>>>>> Subject: whatever
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>
>>
