> What I suggest is ONE contacts folder so there is only one of each Contact
> as making one department notify the other is never likely to be an
> effective methodology as there's no motivation to do it and it involves
> work! Humans tend to avoid doing extra steps even if they are told they
> must.
>
> My suggested solution means
>
> 1. each department can have it's own filtered views
> 2. you can make a New Field showing who "owns" each Contact (or use
> Categories if you're not using that field yet)
> 3 you can make whatever additional Fields people find useful set up as
> many views as you like that suit different people
>
> In my view, corporate data needs to be stored centrally and managed
> carefully or it becomes out of date and loses its value. I have worked
> with 18,000 Contacts in a single Public folder with Categories, views etc
> and it worked well. Many of my clients have tried it successfully too.
>
> Regards
>
> Judy Gleeson
> MVP Outlook
>
> www.judygleeson.com
> www.deskdoctors.com
> Want to be more productive? Outlook 2003 user? Read "7 settings all
> Outlook 2003 users should change" at www.pragmatix.com.au
>
> SOON!
> launching in August 2008:
> www.executiveassistantsonline.com
>
> .
> "PJ" sbcglobal.net> wrote in message
> news:sMSmk.20879$N87.12195@nlpi068.nbdc.sbc.com...

>> thanks. I have many groups with public contacs and some have duplicates.
>> And when someone updates one, they have to notify the other to update the
>> other contact. and in some occassions one of the duplicated contacts
>> never got updated. So i'm hoping to have one main global contact, that
>> has sub folders so that the users can easily go to their folders to
>> date - but really just linking from the main. So if two departments use
>> same contact - they are actually looking at just one contact. Thanks.
>> "Judy Gleeson (MVP Outlook)" wrote in message
>> news:O4AIZ5R%%23IHA.5056@TK2MSFTNGP06.phx.gbl...

>>> can you go back a step and explain what you hope to achieve? Contacts
>>> can be used in many ways, there may be a good solution for you.
>>>
>>> --
>>>
>>> Regards
>>>
>>> Judy Gleeson
>>> MVP Outlook
>>>
>>> www.judygleeson.com
>>> www.deskdoctors.com
>>> Want to be more productive? Outlook 2003 user? Read "7 settings all
>>> Outlook 2003 users should change" at www.pragmatix.com.au
>>>
>>> SOON!
>>> launching in August 2008:
>>> www.executiveassistantsonline.com
>>>
>>> .
>>> "Brian Tillman" yahoo.com> wrote in message
>>> news:%%23F$Svh$9IHA.5928@TK2MSFTNGP05.phx.gbl...

>>>> PJ sbcglobal.net> wrote:
>>>>

>>>>> Thanks for your fast respond Brian. So is it possible to pull outlook
>>>>> contacts from an access or sql database? Thanks.

>>>>
>>>> Outlook can certainly import from Access. I don't know about SQL.
>>>> --
>>>> Brian Tillman [MVP-Outlook]

>>>
>>>

>>
>>

>
>