> Hey Sue,
>
> Thanks for the reply - I really appreciate your time. Separate calendar for
> each room certainly seems a more elegant solution. Additional information /
> redefined question at bottom if you / anyone has time:
>
> I really want to sell this to our facilities team and part of what I was
> hoping was to offer is the flexibilty to combine data for the different rooms
> (eg for a complete setup requirements list or a cleaning rota or catering
> list or whatever they want for whole building). Like you say, the group
> schedules view will show availability but I don't think I can pull off fields
> from several calendars to say a joint list of setup activities (or whatever
> else they want, I would think to do this as an event table with certain
> fields shown but don't seem to be able to show events from more than one
> calendar at a time).
>
> I guess this my fault for presenting part of a solution rather than the full
> problem! Wood / trees and all that. Apologies that I didn't mention this
> additional problem with separate calendars - I had forgotten that there were
> other reasons I had originally given up on idea.
>
> Do you think there is a way to combine event data from more than one
> calendar into say a table view (which I am suprised I can't do in the same
> way I can for day/week/month view) as otherwise I think I'm still stuck with
> some fiddly work around with room fields or something.
>
> Thanks:)
> Sam
>
>
> "Sue Mosher [MVP-Outlook]" wrote:
>

>> See http://www.slipstick.com/calendar/skedresource.htm for details on how to manage rooms and other resource calendars. Users can use the group schedule feature to see the availability of several rooms at once.
>>
>> "scooper" discussions.microsoft.com> wrote in message news:3E5698C8-C463-42B1-90A9-F636DD7AC2CA@microsoft.com...

>>> Hi,
>>>
>>> We're using Outlook2003 with Exchange. I'm trying to make it possible to do
>>> room bookings in it rather than a spreadsheet. Does anyone know either a way
>>> to create a separate categories field or a good way to do room bookings?
>>>
>>> Story so far:
>>>
>>> Ideally each room could be set up as a resource individually but I can't see
>>> a way to compare them side by side in a workable way (10 rooms and would need
>>> to be in public area anyway). I like the timeline view as availabilty is
>>> there.
>>>
>>> Working on a single shared calendar and using the location field is next
>>> option (eg then grouping by location in timeline view) but it seems we can't
>>> fix the location drop down options available so input error seem likely (eg
>>> someone will book "room x" and someone else will book "Room X" at the same
>>> time. It also doesn't allow an event to use more than one location and
>>> recognise that it is in "room x" and in "room y" rather than in "room x, y"
>>> or whatever.
>>>
>>> Using a category for each room seems good (timeline view, grouped again) but
>>> uses those categories which are the same for other parts of outlook - a bit
>>> irritating but best option so far.
>>>
>>> Unless I've missed a trick on the above, I'd therefore like to setup a field
>>> that let
>>> user select one or more options. A dropdown list is great but mutually
>>> exclusive, a yes/no box for each room would be counted as a separate field
>>> for each room (and therefore Outlook would nest the groupings).
>>>
>>> Any help would be really appreciated. Thanks.
>>> Sam
>>>

>>