Hey Sue,

Thanks for the reply - I really appreciate your time. Separate calendar for
each room certainly seems a more elegant solution. Additional information /
redefined question at bottom if you / anyone has time:

I really want to sell this to our facilities team and part of what I was
hoping was to offer is the flexibilty to combine data for the different rooms
(eg for a complete setup requirements list or a cleaning rota or catering
list or whatever they want for whole building). Like you say, the group
schedules view will show availability but I don't think I can pull off fields
from several calendars to say a joint list of setup activities (or whatever
else they want, I would think to do this as an event table with certain
fields shown but don't seem to be able to show events from more than one
calendar at a time).

I guess this my fault for presenting part of a solution rather than the full
problem! Wood / trees and all that. Apologies that I didn't mention this
additional problem with separate calendars - I had forgotten that there were
other reasons I had originally given up on idea.

If you want to explore other ways of displaying availability information besides what is available natively, see http://www.slipstick.com/calendar/scheduleall.htm

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

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