| Re: Room / location resource list |
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Group: microsoft.public.outlook.calendaring · Group Profile
Author: scooperscooper Date: Jun 23, 2007 02:22
Hey Sue,
Thanks for the reply - I really appreciate your time. Separate calendar for
each room certainly seems a more elegant solution. Additional information /
redefined question at bottom if you / anyone has time:
I really want to sell this to our facilities team and part of what I was
hoping was to offer is the flexibilty to combine data for the different rooms
(eg for a complete setup requirements list or a cleaning rota or catering
list or whatever they want for whole building). Like you say, the group
schedules view will show availability but I don't think I can pull off fields
from several calendars to say a joint list of setup activities (or whatever
else they want, I would think to do this as an event table with certain
fields shown but don't seem to be able to show events from more than one
calendar at a time).
I guess this my fault for presenting part of a solution rather than the full
problem! Wood / trees and all that. Apologies that I didn't mention this
additional problem with separate calendars - I had forgotten that there were
other reasons I had originally given up on idea.
Do you think there is a way to combine event data from more than one
calendar into say a table view (which I am suprised I can't do in the same
way I can for day/week/month view) as otherwise I think I'm still stuck with
some fiddly work around with room fields or something.
Thanks:)
Sam
"Sue Mosher [MVP-Outlook]" wrote:
>> Hi,
>>
>> We're using Outlook2003 with Exchange. I'm trying to make it possible to do
>> room bookings in it rather than a spreadsheet. Does anyone know either a way
>> to create a separate categories field or a good way to do room bookings?
>>
>> Story so far:
>>
>> Ideally each room could be set up as a resource individually but I can't see
>> a way to compare them side by side in a workable way (10 rooms and would need
>> to be in public area anyway). I like the timeline view as availabilty is
>> there.
>>
>> Working on a single shared calendar and using the location field is next
>> option (eg then grouping by location in timeline view) but it seems we can't
>> fix the location drop down options available so input error seem likely (eg
>> someone will book "room x" and someone else will book "Room X" at the same
>> time. It also doesn't allow an event to use more than one location and
>> recognise that it is in "room x" and in "room y" rather than in "room x, y"
>> or whatever.
>>
>> Using a category for each room seems good (timeline view, grouped again) but
>> uses those categories which are the same for other parts of outlook - a bit
>> irritating but best option so far.
>>
>> Unless I've missed a trick on the above, I'd therefore like to setup a field
>> that let
>> user select one or more options. A dropdown list is great but mutually
>> exclusive, a yes/no box for each room would be counted as a separate field
>> for each room (and therefore Outlook would nest the groupings).
>>
>> Any help would be really appreciated. Thanks.
>> Sam
>>
>
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