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Job Title: Facilities/Office Service Coordinator
Job Location: NY: New York
Pay Rate: Open
Job Length: full time
Start Date: 2008-08-17

Company Name: IntraLinks
Contact: Human Resources
Phone: email only please
Fax: email only please

Description: Facilities/Office Service Coordinator Jul 17, 2008 New York, New York Return to Search Results|Send job to a friend Description: Facilities/Office Service Coordinator

IntraLinks is a rapidly growing Software as a Service (SaaS) company that facilitates the exchange of mission-critical information across enterprise boundaries. Businesses around the world rely on IntraLinks’ On-Demand Workspaces to help them share sensitive information and documents safely and securely online – anywhere, anytime.

Overview:

The Facilities/Office Service Coordinator, working under the direction of the Director of Facilities/Telecommunication Services. Coordinates various Facilities & Office Services functions at the corporate headquarters and remote sites throughoutNorth America. Ensure high quality service is maintained through customer and client focus.

ESSENTIAL FACILITIES DUTIES:

* Assist in the planning and coordination of all internal and external moves, including associated furniture, technology installations, vending services, office equipment. Interacts with vendors, building management, technology and telecommunications staff to coordinate all aspects of move. Manages and oversees all aspects of office support operations. Responsible for control of operational office expenses, office supply and stationary inventory, shipment and receiving of office support material, copy equipment/copy services, and facilities support coordination. Ensures that the best possible working environment is maintained for the day-to-day office operations.

* Coordinate with appropriate purchasing resource for vendor selection and bid process. Ensures compliance with firms procurement policies. May act as a liaison with vendors for equipment service and repairs. Liaisons with building management and outside vendors on minor issues. May review and prepare invoices for approval and payment processing. * Assist with coordination and supervision of internal Office Services and support staff. Assist with event coordinating, schedule janitorial services as requested secondary position responsibility is to assist the other facilities team members as assigned. This position is responsible for ensuring that the day to day office needs are met and maintained. This position must communicate well with all levels of employees, customers and vendors. A positive attitude is essential.

· Perform multiple daily walk through of facilities. Ensure that all equipment is operating properly including: copiers, fax machines, postage machines, coffee makers, microwaves, toaster ovens, fitness center equipment, etc. Heat/air conditioning is set at a comfortable level. Reports building repairs to Property Manager. Supports multiple offices for all day to day Facilities related matters. Responsible for maintaining appropriate inventories of supplies for all kitchens, lunch room and copy rooms. Set up an inventory tracking system to facilitate ordering supplies to avoid out of stock situations.

· Review Conference Room schedule on daily basis, reconfigure conference rooms as needed and make sure that they are cleaned out following meetings. Set-up and return In-focus Projectors as required by user. Assists the Director of Facilities, with facilities projects and internal employee moves, including telephone moves, changes and programming. Responsible for shipping and receiving packages (FedEx, UPS, couriers, etc.) and delivering to the appropriate department/individual Set up and maintain a file of all service contracts for office equipment.

· Make repairs if possible, call for maintenance when necessary (copiers, fax machines, coffee makers, postage meter, shredder, etc.) Coordinate recycles pickups. Ensure that all equipment in theFitnessCenteris operational and the facility is clean Responsible for Video Conferencing. Acts as a Video Conferencing Subject Matter Expert (SME) for the company including set-up, establishing calls, troubleshooting, and training. Basic installation and programming of the PBX and Voicemail systems. Covers the Front Desk for lunch and breaks as required.

Requirements:

· Strong Organizational and Time Management skills. · Knowledge of PC, Outlook and Office. Self motivated. · Someone that takes initiative, proactive; · Conducts themselves in a professional and business like manner working with all levels of management. · Requires some lifting, at times. · Working knowledge of Polycom Video Conferencing System preferred but not required. · Working knowledge of Divinity PBX and Intuity AUDIX Voice Messaging System preferred but not required. Some night and week-end work may be required. · BA in business management or minimum 5 years in Office Services/Facilities.

Please refer to Job code intralinks-517054 when responding to this ad.

For FASTEST PROCESSING of your resume, please visit http://www.jobcircle.com/classifieds/1615321.html?source=ng to apply online.

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