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Job Title: Executive Adminstrative Assistant- NY
Job Location: NY: New York
Pay Rate: Open
Job Length: full time
Start Date: 2008-09-14

Company Name: JPMorgan Chase
Contact: Recruiter
Phone: email only please
Fax: email only please

Description: We are looking for a highly competent administrator who brings structure, attention to detail, quality output, high energy and flexibility to a high-paced line of business with a positive team-oriented and high performance culture. This individual works well in a team environment, is able to represent the manager/group with professional courtesy and acumen, and delivers flawless work output. He or she is skilled on the computer with mastery of all MS Office software, has excellent communication skills, and is a quick learner and executer without compromising accuracy and logic, and genuinely seeks to provide excellent internal client service/support. Key Responsibilities: * Manage calendar, handle meeting set up/physical logistics, conference call arrangements. Work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Be aware of conflicts and adept and keeping manager aware of updates and working around conflicts in a proactive and skilled manner. * Strong Comuper skills. This includes use of standard reporting formats, software packages such as Powerpoint, Excel, Word and other supporting software distribution tools. * Experienced with planning international travel. . Proactively manage itineraries/meeting planning based on trip guidelines and meeting partner targets from manager. * Experienced working with frequent travelers/remote site executives. * Process timely and accurate T&E expense reports for manager, and for direct reports (the latter plus travel of other staff on infrequent basis is shared with other administrative assistant). * Large group meeting planning-preference for experiences at certain domestic and global sites. * Expert in working with team members across multiple time zones. * Management of and maintenance of confidentiality of personal information (frequent flyer travel numbers, personal travel preferences, professional contacts lists, professional contact maintenance, industry involvement preferences, etc.). * Demonstrated high degree of professionalism/polish in executive interactions. * Work cooperatively with other administrative assistant in group, in positive partnership to back up each other smoothly. Share and support overall group needs respective to supply ordering/inventory management, space arrangements, new hire and contractor onboarding /termination checklist arrangements, general office management. * Perform routine tasks such as those related to monthly staff meeting communications/dial-ins/room set up; monthly report collection/distribution; ad hoc group directory and org chart updating upon changes in group; weekly time sheet reporting. Handle regular activities without prompting, and advise in advance with issues or delays. Provide regular status updates if work is outstanding. * Master/use the various JPMC and TSS repositories and systems that apply to admin functions.

* Professional, refined profile with expertise in administrative or related functions (min 8 yrs); experience working for senior executives (min 5 yrs) and proven ability to meet their expectations with accurate and efficient delivery. * Flexibility; ability to juggle multiple tasks; strong memory, quick mind and work style, and ability to focus and conduct business with few errors/misses. * Proven excellent PC skills, highly proficient in all MicroSoft Office applications. * Very good verbal and written communication skills; able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner. * Strong ownership, positive attitude and self-motivation, strong accountability. * Team and service oriented; enjoys supporting a senior executive while being part of/contributing to a broader team. * Demonstrated experience with: calendar management, time & expense management support, meeting coordination, meeting support planning. . * Discretion regarding sensitive topics. * Coordination with other business teams. * Knowledge of and adherence to all company policies and procedures.

Please refer to Job code jpmorgan-867462 when responding to this ad.

For FASTEST PROCESSING of your resume, please visit http://www.jobcircle.com/classifieds/1684515.html?source=ng to apply online.

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