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Job Title: Exec/Admin Assistant I
Job Location: NY: New York
Pay Rate: Open
Job Length: full time
Start Date: 2008-07-19

Company Name: American Express
Contact: Human Resources
Phone: email only please
Fax: email only please

Description: Exec/Admin Assistant I AutoReqId 106967BR Responsibilities Scheduling and calendar management for VP, including all team meetings Efficiently and effectively managing all scheduling needs, anticipating conflicts, suggesting alternatives, based on knowledge of departmental key initiatives and priorities Proactively recommend changes that alleviate difficult scheduling concerns Support ongoing management of the US Corporate Card Program Telephone and message management. Professionally interacting with leaders and members of leadership and employee base Document Management - including faxing, copying, printing, and email handling Presentation editing, Worksheet data entry, Word processing of documents Meeting Management- coordination of conference rooms, invites, call-in details, supporting arrangements Promptly submit expenses for VP; ensure prompt submission by team Travel Management - Coordinate VP Travel Arrangements Administer office supply budget - order supplies Manage employee time reporting, attendance and vacations Mail distribution Support for organizational activities (Sr. Leader visits, townhalls, team functions) Maintenance of distribution lists Maintenance of organizational charts and communications materials Reconciliation of Corporate Purchasing Card Accounts Ensuring the smooth administration and support of leaders running operations EOE statement American Express is an Equal Opportunity Employer. Required Qualifications The successful candidate is a highly organized individual who can handle multiple priorities in a fast paced environment. Must be able to multitask and embed quality and accuracy in all interactions. The successful candidate is expected to represent the VP & Team with the highest levels of professionalism and customer focus. This is an excellent developmental position for someone interested in learning about GRE&PS while gaining insight and interaction with the Management team. Job Specifications Candidates for the Executive Administrative Assistant role should demonstrate mastery of the following knowledge, skills, and abilities: Minimum 5 years relevant administrative support job experience Proven Senior level administrative experience Demonstrated mastery of the Microsoft suite of tools (Word, Powerpoint, Excel) (Project/Access a plus) and Lotus Notes Strong working knowledge/experience with Ariba, CTO, XMS, Conferencing systems, CPC a plus Ability to prioritize and handle multiple tasks simultaneously Ability to interact with individuals at all levels Excellent organizational, verbal and written communication skills Must be proactive, flexible and adaptive in a rapidly changing environment and adjust with a "can do" attitude Must have excellent time management skills and be organized and detail oriented Work Location State/Province New York Work Location Country United States Classification Full-Time - Regular

Please refer to Job code amex-106967BR when responding to this ad.

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