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Job Title: FACILITY ASSISTANT/RECEPTION
Job Location: NY: New York City
Pay Rate: Open
Job Length: full time
Start Date: 2008-08-01

Company Name: Compass Group
Contact: Human Resources
Phone: email only please
Fax: email only please

Description: FACILITY ASSISTANT/RECEPTION

Job ID: JD06040801 Description: A Fresh Approach To Great Results. Compass Group, The Americas Division is the nation’s largest contract foodservice and hospitality provider, with over 160,000 associates throughout the United States, Latin America, and Canada and revenues of $7.7 billion. Our vision for success is a powerful one – to continue to rise above the competition in every aspect of our business – from leading-edge technology, to purchasing, to foodservice, to catering and vending. That kind of commitment commands only the best, and it’s ourgreat peopleprovidinggreat servicethat generates ourgreat results.In turn, it’s important to us that our talented employees be given the proper resources to achieve their fullest potential. Play a key role in our future success. Crothall Services Groupprovides facilities management services to over 500 hospitals, colleges, schools, and businesses throughout theUSandCanada. Crothall Business and Industry- Let experts manage your facilities services, while you manage your business. Servingyou, by providing the finest support services, Crothall Business and Industry has the proven experience and skill to raise quality, increase productivity and lower your costs. That’s why we’re an international leader in facilities and support services, with $2.5 billion in sales and thousands of customers—including some of the most prestigious names in commerce. Job DescriptionThe Facilities Assistant is a dynamic, user-facing role providing essential office functions. This position requires a highly motivated individual with strong communication skills and a great customer service attitude. The Facilities Assistant performs a variety of word processing, spreadsheet, Internet search, database management and administrative tasks and also assists with a variety of facilities management services and projects. Required responsibility varies based on size of office. Willingness to take on new projects and learn new skills is a must.

Job Responsibilities: Reception Duties * Create and maintain a welcoming environment by greeting and assisting all visitors, staff and employment candidates. * Provide general reception services by answering and routing all incoming calls, responding to general office emails, tending to voicemails and public inquiries. * Distribute employee ID badge and building access cards. * Post conference room schedules daily, notices, lunch menus and office communications as needed. Administrative Duties * Perform general office administrative tasks such as creation of word documents, spreadsheets, publications, and signage for the office. * Assist and direct office employees in the use of photocopying and facsimile machines, digital scanners and all other office equipment. * Serve as a liaison between office staff and Facilities Management in service requests. * Create and maintain office databases for employee locations and seating assignments, floor plans, ID badges, parking assignments and employee phone lists. * Facilitate new hire process by coordinating with IT department and office managers, confirm seating assignments and prepare work stations, provide welcome material and updating appropriate employee databases. * Confirm the receipt of and verify accurate invoicing for deliveries, goods and services. Facilities Services * Assist in general facilities duties to ensure the adequate provision of office services and supplies. * Conduct daily walk through of the office to ensure safe, clean, and organized office, lobby and conference rooms. * Process orders and maintains inventories on all general office supplies, facilities equipment and supplies. * Assist with vendor selection, order special deliveries and coordinate vendor services. * Coordinate new hire set up with IT department and office managers by confirming seating assignment, preparing workstations, providing welcome materials and updating employee location database. * Assist departments with special event preparation and facilitation. * Review and resolve outstanding ticket requests in a timely manner. Mailroom,Shipping/Receiving Services: * Oversee all shipping and receiving services for the office. This includes logging all packages, processing deliveries and sending delivery notifications. * Order shipping supplies when necessary and assist staff with packaging and postage needs. * Responsible for the accurate and timely dissemination of incoming and outgoing mail deliveries.

Job Requirements: Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Ability to meet deadlines and make sound decisions, sometimes under stress. * Friendly, outgoing and inviting personality. * Strong customer service skills i.e. effective explanation, being timely, positive attitude. * Effective time management skills i.e. multitasking and prioritization. * Ability to communicate clearly in verbal and written form. * Creative problem solving skills, i.e. utilizing team, innovative approach, accepting support… * Proactive and self motivated with potential and willingness to learn. * Ability to lift 25 pounds Education: * High School diploma or GED is required. * Minimum 1-2 years responsibility in an administrative or support role. Computer Skills: Must have proficiency in using the Internet, as well as Microsoft Office programs including MS Word and MS Excel and MS PowerPoint. Must also have the ability to learn new Google based computer applications as necessary.

Great People. Great Service. Great Results. At Compass Group, The Americas Division, our superior balance of efficiency and quality attract the highest caliber level of service our clients deserve. We retain the finest workers with a highly competitive compensation and comprehensive benefits plan. If you’re looking for a career where you set the standard for personal advancement, then Compass Group, The Americas Division is for you! Working together, we will continue to experience success as the industry’s best.

Achieving leadership in the foodservice industry Compass Group, The Americas Division is a diversity growth-oriented organization. Our goal is to improve the quality of work life by using fair and consistent treatment and providing equal growth opportunities for ALL associates. EOE & AA Employer M/F/D/V ** Requirements:

Career Level Entry Level Sector Crothall Areas of Interest Administrative and Support Services Education High School Diploma/GED Locale New York-New York City Preferred Language English

Please refer to Job code compassgroup-174698 when responding to this ad.

For FASTEST PROCESSING of your resume, please visit http://www.jobcircle.com/classifieds/1570302.html?source=ng to apply online.

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