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Job Title: Budget/Fiscal Assistant
Job Location: NY: New York City
Pay Rate: Open
Job Length: full time
Start Date: 2008-09-15

Company Name: Research Foundation City University of N
Contact: Recruiter
Phone: email only please
Fax: email only please

Description: Budget/Fiscal Assistant Department:Workforce1 in ACE Location:LaGuardia Issue Date:Tuesday, August 12, 2008 PVN Number:RAD-256

General Description: Reports to the Director of the Workforce1 Career Center, under the supervision of the Financial Director of the Division of Adult and Continuing Education, and exercising some independent judgment, assists in implementing plans to achieve the goals and objectives of the Center. Handles a somewhat complex assignment by observing established priorities in a timely and efficient manner. Assists in providing liaison with the sponsor to coordinate related reporting and management systems, using the sponsors technology/software when required. From time to time communicates with counterparts in the RF-Central Administration on a specific matter or with contracted program service providers or vendors regarding fulfillment of a specific obligation Other Duties: • Researches and drafts reports of moderate complexity using standard formats; develops and maintains spreadsheets; generates routine monthly and quarterly reports as assigned; • Keeps records safely and follows procedures to insure the security of the Centers computer and confidential files. • Responds to requests and inquiries in a timely and thorough manner; • Assists in monitoring and tracking program progress, observing and assessing varying milestones. • Recommends improvements in processes. • Refers unresolved issues and policy relevant issues to the supervisor. • Participates in training and other professional development activities; and performs other duties as assigned.

In addition to the above: Facilitates processing state and city funding applications; assists in providing routine technical assistance regarding state and local fiscal guidelines; answers routine questions from sponsors and program staff regarding program budgets; facilitates responses to agency budget issues; assists programs in processing budget modifications consistent with funding guidelines and program policy.

Oversees bookkeeping and accounting records; handles account payable and receivable functions. Assists in the acquisition, distribution and inventory of all equipment, furniture and supplies purchased for offices and program sites utilizing standard procedures. Using established procedures, accurately and properly processes purchase requests, maintains inventories, processes payments of invoices, and reconciles unpaid invoices. Processes payments for reimbursement of staff out-of-pocket expenditures subject to guidelines and with the approval or the supervisor. Processes forms and related paperwork on consultant and service contracts. Based on contractual documents, tracks contract payments, work accomplishment, and expiration dates of contracts.Salary:$40,000 - $45,000 Core Competencies/Qualifications: • A Bachelors Degree and two (2) years related administrative, progressively responsible experience preferably in a public setting, OR an Associates Degree and four (4) years related administrative, progressively responsible experience preferably in a public setting.

Ability to communicate effectively, orally and in writing; ability to treat diverse clients with respect; ability to respond calmly to complex and urgent issues; ability to listen and respond to the concerns/ideas of others; • Ability to organize and administer somewhat complex systems; ability to observe and manage details; and ability to manage multiple priorities; • Ability to work with moderate supervision as an individual and as a team member; • Ability to manage effectively office tracking and monitoring systems; • Knowledge of computer software, including basic office programs and programs for spreadsheets and publishing; Position will remain open until filled.

Please refer to Job code rfcuny-RAD256 when responding to this ad.

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