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Job Title: Administrative Assistant F/T
Job Location: NY: New York City
Pay Rate: Open
Job Length: full time
Start Date: 2008-09-04

Company Name: Research Foundation City University of N
Contact: Recruiter
Phone: email only please
Fax: email only please

Description: Administrative Assistant F/T Department:The Bronx Institute Location:Lehman Issue Date:Thursday, July 10, 2008 PVN Number:RCL-738

General Description: The Bronx Institute Bronx GEAR-UP (BI GEAR-UP) is a six year federally funded initiative designed to provide students enrolled in Bronx schools with academic support, early awareness and readiness for college study. The BI Bronx GEAR UP program works collaboratively with Bronx schools, community based organizations, colleges, and other service providers in the planning, promotion, and delivery of services to accelerate academic achievement, improve student performance and insure successful high school graduation and admission to college. All of the program activities target the three integral constituencies essential to student success: the parents, teachers, and most importantly the students themselves.

The BI Bronx GEAR UP Administrative Assistant works under the direction of the Bronx Institutes GEAR UP Director and the Project Associate for Management Systems. The Administrative Assistant will have primary responsibility for supporting the GEAR UP Project Associates? daily activities in the GEAR UP program at schools. He/she is responsible for day-to-day oversight of administrative matters in an office. He/she may coordinate a broad range of day-to- day projects and administrative services. Other Duties: Resolves administrative matters referred to the project, program, or administrative unit as guided by a supervisor; Maintains accurate up-to-date calendars, briefs and prepares the GEAR Up Director for the daily activities, alerts to upcoming important meetings and commitments, tracks correspondence, including email; Schedules meeting, screens guests, phone calls and correspondence; Coordinates large mailings from electronic and other lists; Prepares written replies to basic or repetitive inquiries when delegated, initiates action on day-to-day matters not specifically requiring the attention of the unit head. Provides assistance and responds to verbal and written requests for information; Assists in the gathering, preparation, and dissemination of information related to the administration and management of the department or area; Drafts, proofs and assists with production of brochures and other program materials; Implements processes to improve and streamline office administrative operations under direction of a supervisor; Keeps financial records related to office administration, including processing purchase orders, purchasing supplies and equipment, responding to invoice and reimbursement inquiries, assists with detailed reports to the Director or Program Associate for Management Systems; Assists in the preparation of reports and presentations; Provides assistance and responds to verbal and written requests for information; Other duties as assigned.Salary:$42,000-$45,000 Core Competencies/Qualifications: CORE COMPETENCIES:

Ability to work independently and as part of a team; Ability to organize, prioritize, and manage day-to-day projects and assignments; Ability to read, understand, and follow administrative policies and procedures; Ability to handle multiple tasks and meet deadlines, ability to follow-up as needed and take responsibility for completing assignments satisfactorily; Ability to communicate effectively with diverse clients and staff providing accurate and appropriate information; ability to articulate policies and procedures in response to inquiries; Ability to handle complaints, resolve conflicts, and refer issues appropriately to supervisors; Ability to organize and manage records in archival systems; Ability to anticipate administrative problems; Proficient in use of major software programs for supporting office operations: including but not limited to word processing, spreadsheets, presentations, publications, mailings, web and internet, and email; Flexibility in working occasional evenings and/or weekends.

QUALIFICATIONS: The ideal candidate will be proactive, self-starting, reliable and responsible. In addition, she/he will have: An Associates Degree (Bachelors Degree preferred); A minimum of five years demonstrated experience working in related positions; Excellent communication skills (ability to speak Spanish an advantage). Position will remain open until filled.

Please refer to Job code rfcuny-RCL738 when responding to this ad.

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