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Job Title: ADMIN ASSISTANT (Part-Time)
Job Location: NY: New York
Pay Rate: Open
Job Length: full time
Start Date: 2008-07-02

Company Name: Citi
Contact: Human Resources
Phone: email only please
Fax: email only please

Description: ADMIN ASSISTANT (Part-Time) – 08024754

Job Description

Apply Online

Description Citi is one of the leading financial services firms in the United States. We provide financial solutions to corporations, governments, institutions and individuals in 100 countries. Businesses include corporate and investment banking services, investment advice, and financial planning. We are distinguished by our strong work ethic and commitment to building relationships based on trust and professionalism. Administrative Assistant: PART-TIME CMB Finance - Strategy & Planning The Finance Division acts as a strategic partner across business lines. Professionals within the division work closely with the management teams of Citi Markets & Banking (CMB), adding value to the firm’s operations through strategic analysis and hands-on participation in planning and in process redesign. The Finance Division is broken down into Treasury, Tax, Controllers, Audit and Strategy & Planning. This position represents an exciting opportunity to work with the Strategy & Planning team. The administrative assistant will have the following areas of responsibility: * Back-up assistant to the Head of Strategy & Planning, Co-Heads of Planning & Analysis, Head of Strategy, and Head of Risk Strategy * Answering phones * Calendar/meeting management, coordinating with senior executive offices * Manage Continuity of Business for S&P * Maintain the COB plan and coordinate COB testing (when directed by Business Continuity Management team) * Business Impact Analysis * Send COB email to all new hires, update emergency call lists accordingly * Send remote access instructions to new hires, assist with any remote access issues / replacements * Ad hoc requests from the Business Continuity Management team * Blackberry administration for all of S&P * Maintain blackberry list - ensure that list is comprehensive and complete, update with all changes as soon as they occur * Replace lost/stolen blackberries following S&P blackberry policy; manage replacement of defective devices per blackberry policy * Collect devices upon termination / cancel service / manage devices for redeployment (if any) * Issue devices to new employees / order or transfer service / activate devices upon delivery / follow-up on outstanding orders * Maintain the vacation database * Enter new time off requests on the day they are received * Administrative maintenance of the database (adding new employees, updating employee information, etc) * Recreate database annually * Employee on-boarding and off-boarding * Enter all entering / exiting related Virtual Requests (phone & computer set-up, etc) * Process Diner’s card application, business cards, etc. * Intradepartmental Moves * Survey affected locations, complete VR including move locations, affected phone moves, computer moves, etc. * Interface with movers, project managers, phone technicians, computer SA, locksmith, cleaning crew, etc. * Managing Ad-Hoc Requests * Building Services requests - Placing calls for new lightbulbs, keys, etc. * Virtual Requests - entering VRs for directory access, new applications, etc. * Conference room scheduling (38-B)

Specifications / Qualifications Qualifications Technical Skills - . Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint) . Ability to gain a strong command of new systems (T&E, P2P, VR’s, etc.) Non-Technical Skills - . 3-5 years prior experience necessary . College degree preferred . Expert in multi-tasking, organizing, and prioritizing a must . Strong written and verbal communication skills . Detail oriented with ability to work independently and prioritize workload . Demonstrates a high level of integrity and professionalism . Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment Ability to work 8:30am-5:30pm and be flexible for overtime as needed

Profile Job Function Administration Location NAM-US-NY-New York Employee Status Part-time Education Level Bachelors Degree Shift Day Job Employee Type Regular Exempt Status Non-exempt Travel No

Additional Information Posting Date Jun 27, 2008, 12:10 PM, Montreal, New York, Washington D.C. - (UTC -5:00) Number of Positions 1

Relocation No Brief Description of the Organization Citis Markets & Banking is the most complete financial partner to corporations, financial institutions, institutional investors and governments in the world. As a global leader in banking, capital markets, and transaction services, with a longstanding presence in more than 100 countries, Citi enables clients to achieve their strategic financial objectives by providing them with cutting-edge ideas, best-in-class products and solutions, and unparalleled access to capital and liquidity. Citi also provides a broad range of financial products and services to individuals through brand names including Citi Smith Barney, Citibank, and Banamex.

Please refer to Job code citigroup-620235 when responding to this ad.

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