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Job Title: Office Manager
Job Location: NJ: Kearny
Pay Rate: Open
Job Length: full time
Start Date: 2008-07-19

Company Name: Freeman
Contact: Human Resources
Phone: email only please
Fax: email only please

Description: Office Manager Location: Kearny NJ Job Category: Administrative Division: Freeman Travel Involved: 0 - 10%% Date Posted: 07-15-08 Relocation Offered: No

General Job Description: * Act as point person for all office administration, benefits and company policy/procedure questions * Partner with Human Resources on all areas of employee relations and benefits * Escalate benefits and policy/procedure questions and issues to Human Resources when appropriate * Assist with the various health and wellness plan enrollment procedures and 401K enrollments and changes * Coordinate and review all new hire and termination paperwork * Maintain all personnel files and I-9s in compliance with laws and regulations * Respond to all requests for Certificate of Insurance * Process background checks and submit MVR reports as needed * Coordinate and review all property loss, theft, general liability and workers compensation reports * Maintain and log all OSHA reports and the Labor to Revenue cost report * Manage petty cash account * Negotiate and approve building maintenance contracts, selection of vendors, and facility maintenance bills * Analyze and organize office operations and procedures such as distribution of correspondence * Maintain the voicemail system and oversee office, computer supplies, and other clerical services * Coordinate catering for special meetings and events as needed * Assign security cards and pass-codes for the building and alarm system * Create and maintain salary exception reports and salary re-class in Kronos * Maintain all Purchase Card receipt folders and account information * Maintain the Career Opportunity Program job listings on a weekly basis * Coordinate all Lands End uniforms and trouser allowances for the branch * Order all business cards and name badges for the branch * Coordinate the local execution of annual training requirements from Training * Process labor recaps, reconcile Javits payroll, process ACH deposits and timecard/foreman disputes * Additional responsibilities as assigned by the General Manager and Accounting Manager Minimum Qualifications: * Bachelors degree from an accredited university preferred * Two years administrative and/or human resources experience required * Ability to handle sensitive information with the highest degree of confidentiality required * Two (2) years office management experience a plus * Payroll and accounts payable experience a plus * Previous experience in a administrative support role a plus * Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations * Ability to write reports, business correspondence, and procedure manuals * Ability to effectively present information and respond to questions from employees, managers, customers, and the general public * Ability to multi-task and detail oriented * Proficiency in Microsoft Windows, Word and Excel * Experience with AS400 and Microsoft Access a plus * Excellent organizational skills in paperwork and filing systems * Excellent customer service skills Work Schedule: Business hours are Monday - Friday, 8:00 am - 5:00 pm. Some overtime and some travel may be required. We offer a competitive compensation and benefits package, 401K plan with company match, and ESOP.To apply to this position and received additional information about our company, please visit our website at www.freemanco.com. We are an equal opportunity employer and affirmatively seek diversity in its workforce. We conduct background checks and drug testing on all applicants. EOE- M/F/D/V.

Please refer to Job code freemanco-2216603 when responding to this ad.

For FASTEST PROCESSING of your resume, please visit http://www.jobcircle.com/classifieds/1531333.html?source=ng to apply online.

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